OREANDA-NEWS. June 25, 2010. JSC SITRONICS Information Technologies Ukraine has upgraded DOC PROF electronic workflow system for the city council of Kharkiv, reported the press-centre of SITRONICS IT.

DOC PROF-based electronic workflow system of the city council of Kharkiv is the major workflow system in Ukraine in terms of a number of workplaces. The project was initiated back in 2007. At present the system integrates 455 users, 116 of which are registrars (record keepers). In this regard, 35 structural subdivisions and legal entities make points of incoming/outgoing correspondence registration.  

The task to make upgrades appeared in connection with the substantial growth of document volumes and a need to further increase a number of users. A decision to transfer DOC PROF electronic workflow system of the city council of Kharkiv to Oracle 11g RAC cluster was made. It allowed to increase fault tolerance, performance and scalability of the system, without having to introduce any changes into DOC PROF. A similar Oracle 11g R2 cluster provided for an uninterrupted system performance and a significant reduction of data processing costs. 

Oleh Chehrynets, project manager of the city council of Kharkiv stated: “The major result of the given solution is the increase in operating speed of the electronic workflow system. This has been reached owing to the transition to the cluster model. DOC PROF version has also been updated, thus making it possible to proceed to document management based on a multi-server platform.
Multi-server document storage system allows to move documents for the previous periods to the ‘archival’ servers and in this way to avoid substantial growth of an operational database, and also significantly increase processing speed for database requests.

Today the system database together with an archive backup takes about 1.2 TB of disk storage. It stores more than 1 810 000 of scanned images. The number of documents and resolutions makes more than 640 000 and 600 000 copies, respectively.