Klaipedos Nafta: Notice on Convocation of an Extraordinary General Meeting of Shareholders of AB Klaipedos Nafta
Agenda of the meeting:
1. Regarding the amendment of 25 August 2015 decision “Regarding the approval of the decision of AB Klaipedos Nafta’s Board to implement oil terminal expansion investment project” item No 1.
The shareholders will be registered from 12.00 a.m. to 12.55 a.m. The persons intending to participate in the meeting shall have a personal ID document (an authorised representative shall have additionally a proxy approved under the established procedure. The natural person’s proxy shall be notarised. A proxy issued in a foreign state shall be translated into the Lithuanian language and legalised under the procedure prescribed by laws).
A shareholder or his proxy shall have the right to vote in writing in advance by filling in a general ballot paper. At the request of the shareholder, the Company shall send a general ballot paper to the shareholder by registered mail free of charge at least 10 days before the meeting. The filled-in general ballot paper and the document attesting the voting right shall be submitted to the Company no later than until the meeting, sending by registered mail or providing them at the address of the registered office of the Company indicated in the notice.
The shareholders shall have the right to submit to the Company in advance questions relating to the items on the agenda of the meeting. The shareholders may submit their written questions to the Company on business days or send by registered mail at the address of the registered office of the Company indicated in the notice no later than 3 business days before the meeting. The Company will reply to the questions by e-mail or in writing before the meeting, except the questions which are related to the Company’s commercial (industrial) secret, confidential information or which have been submitted later than 3 business days before the meeting.
The Company does not provide the possibility of participating and voting at the meeting by means of electronic communications means.
The record date of the meeting shall be 23 May 2016 (only those persons who will be shareholders of the Company at the close of the record date of the general meeting of shareholders or their authorised persons, or persons with whom an agreement on assignment of the voting right has been executed, may participate and vote at the general meeting of shareholders).